PTA VOLUNTEER DESCRIPTIONS 2006-2007

Elected Officers

President: Ensures the general operations of the local unit conform to State and Local PTA standards, and provides support to individual committees.

Vice President: Supports the President in all activities, serves as PTA contact for PTA Representatives, and provides support to individual committees.

Treasurer: Maintains accurate records of financial transactions and conducts financial business on behalf of the organization. Oversees the adopted budget, ensuring that expenses fall within budgeted amounts.

Secretary: Records & publishes minutes of meetings and other PTA proceedings. Prepares PTA correspondence. Purchases office supplies for the PTA & is contact for PTA copier needs.

Committees

Art Displays: Chairperson will work closely with the art teacher in arranging ongoing changes to the many bulletin boards throughout the school. No art expertise necessary!

Arts in the Schools: Chairman coordinates with Greater Reston Art Center & parent volunteers to provide monthly art enrichment program to the classrooms.

August Volunteers: Organizes the stuffing of First Day Folders & volunteers coming to school the last week in August to clean, organize & spruce up at school.

Book Fairs: This position requires 2 chairpeople. Works with the librarian to coordinate Fall and Spring Book Fairs.

Book Swap: In June chairperson collects new and gently used books from GBW students and faculty and organizes a one day book swap for each classroom. Leftover books donated to classroom libraries and a local charity.

Cafeteria: Organizes daily parent volunteers to help make lunchtime a pleasant experience for all!

Carnival: Organizes a fun filled Spring day for the Greenbriar West community , complete with games, activities, food, entertainment & more!

50/50 Carnival Raffle: Puts together, distributes and coordinates 50/50 raffle for the Spring Carnival.

Challenge 24 Club: Works with teachers to oversee before school math club activities.

Chess Club: Coordinates sending out flyers for parent volunteers and student sign – up. Club is for students from beginners to those with experience. Meetings to be held once a week in the cafeteria.

Communications Coordinator: Works with school technology specialist and the webmaster to maintain the GBW PTA web site and coordinates other technology related initiatives for the PTA.

Cultural Arts: Coordinates with teachers & administration to arrange performing artists & curriculum-based cultural assemblies for GBW students.

Directory: Compiles an annual directory of names, addresses & e-mail addresses for GBW families.

Entertainment Books: Organizes the Entertainment Book fundraiser.

Family Fun Activities: Plans & executes activities for non-school hours that are geared for the students & their families. The Corn Maize, Spaghetti Dinner and sporting events are examples of the great fun we’ve had at GBW!

Fall Fundraiser: Plans & organizes the fall fundraiser.

Foreign Language Experience: Coordinates before school foreign language program through the Fairfax Adult Education Dept. Obtains teachers through FAED, sets up schedules & registers students in the Fall.

Geography Bee: Coordinates National Geography Bee @ GBW.

Grounds: Beautifies the school grounds twice a year along with coordinating upkeep throughout the entire year.

Holiday Shop: Coordinates CHS volunteers & merchandise for children to purchase holiday gifts in the cafeteria without their parents.

Honor Roll Bulletin Board: Updates the Honor Roll Bulletin Board in the cafeteria quarterly.

Hospitality/Teacher Appreciation: Organizes Back to School breakfast for the teachers and Teacher Appreciation Luncheon in May. Coordinates Teacher Appreciation Week with PTA Rep Chairperson. Organizes Honor Roll Reception 1st, 2nd and 3rd quarters.

Human Relations: Organizes special recognitions.

International Night: Coordinates annual International Night featuring GBW families displaying & performing their cultural heritage.

Jr. Great Books: Coordinates trained parent volunteers with teachers to provide interpretive discussion & activities with literature to help all students learn to read for meaning & to think critically.

Lunch Card: Coordinates with cafeteria manager in lending students money for lunches, sends notices to parents for reimbursement, collects money and reimburses lunch card.

Marquee Messages: Coordinates with PTA and GBW staff to keep the community update on events at GBW.

Membership: Coordinates the annual PTA membership drive & maintains the GBW PTA membership roster.

Odyssey of the Mind: Organizes this national creative problem-solving program that is dedicated to the enhancement of creative problem-solving skills, team skills, & sportsmanship of students. Parent volunteers coach work with teams to oversee children develop strategies & use props to solve fun challenges.

Original Artworks: Works with the art teacher to place orders for magnets, t-shirts, bags, etc. made with students’ original artwork.

Panda Gram: Publishes monthly PTA/GBW newsletter. Coordinates deadlines & submissions with teachers, administrators & parents. Coordinates copying and distributing of Panda Gram to GBW students.

Photographer: Captures memorable moments throughout the school year. Displays photos in lobby & provides pictures to yearbook organizers and Publicity Committee to be used in local newspapers.

PTA Representatives: PTA Reps are the liaison between the PTA and the parents in each classroom. Each classroom usually has one or two PTA Room Reps who may split the duties as they choose. The chairman coordinates the reps in recruiting parent volunteers for monthly teacher recognition treats in the staff lounges, carnival and helping with aspects of Teacher Appreciation Week.

Publicity: Works with photographer to submit/write articles & photos about GBW to the Greenbriar Flyer, Centreview & Chantilly Times.

Read Across America: Coordinate with reading specialist and administration Read Across America Day in celebration with Dr. Seuss’ birthday on or around March 2.

Reflections: Coordinates the National PTA Reflections Program and Awards Ceremony. Reflections is an arts recognition & achievement program for students in literature, musical composition, photograph & visual arts.

Renovations Liaison: Parent will attend renovation meetins with administration and report back to PTA.

Retail Fundraisers: Apples for Students, Boxtops for Education, Campbell's Soup Labels

Safety: Chairman coordinates the Safe House Program with the Fairfax County Police. Volunteers in the community apply to serve as “Safe Houses” and display the bold star in their windows, so children have a safe place to go should the need arise.

School Packs: Coordinates with teachers to put together grade level school packs for the first day of school. Distributes flyers and collects forms and money from families interested in buying school packs.

Silent Auction: Coordinates Silent Auction & donations traditionally held in conjunction with another fundraiser.

Sixth Grade Social: Organizes an evening social event in June with the sixth grade teachers for the “promoted sixth graders.”

Sixth Grade Promotion: Works with counselors, administration & teachers in putting together a promotion ceremony for the sixth grade class. This includes putting together the 6th grade video, promotion certificates and ceremony programs. Coordinates with 5th grade liaison who coordinates setting up the gym and providing refreshments for parents and students after the promotion ceremony.

Spirit Wear: Coordinates the sale of t-shirts, sweatshirts, bumper stickers, etc. to foster GBW school spirit.

Sully Community Coalition for Safe & Drug Free Youth: Works with the coalition & counselors to coordinate activities such as Red Ribbon Week and FCPD K-9 presentations to prevent alcohol, drug & tobacco use by youth & to promote character development.

Talent Show:

Technology Coordinator: Arranges for PTA use of school technology equipment, trains PTA members on proper use.

Veteran's Day Activities Organizes special events and visitors for Veteran's Day.

Volunteers: Recruits volunteers in September with “Contact and Interest” forms & maintains database of volunteers. Keeps totals of volunteer hours, recruits volunteers on an “as needed” basis. Maintains volunteer badges and sign in. This committee has been reformatted so that all contacts are done through e-mail.

Ways & Means: Coordinates fundraising activities to meet budget. Fundraising that we have done in the past include, gift wrap, Entertainment Books, McDonald’s Night, Modell’s Shopping, Zany Brainy Shopping & Pizza Hut Night. GBW’s biggest fundraiser is the Fall Gift Wrap Sale. Volunteers are needed in Sept, Oct. & Nov. to distribute forms, tally orders & distribute gift wrap.

Yearbook: works with art teacher to coordinate photos, layouts & orders for yearbook.

Parent Representatives:

Serve as parent representatives on committees which meet once a month with teachers & report to PTA as necessary.

Cluster VII Parent Advisory Council:

County Council of PTA’s:

Human Relations:

Chantilly Pyramid Minority Achievement Committee:

Chantilly Community Coalition:

Last updated July 26, 2007